What is involved in putting together a Charity Event Golf Tournament?
What is involved in putting together a Charity Event Golf Tournament?
I have been tasked to put together a charity event golf tournament benefiting the Special Olympics. The thing is I have never done anything of this magnatude before. What is involved? How do you get things donated. I've been to numerous ones and paid the $500 registration fees but always took it for granted and never really paid much attention to the details. I figured, I paid, Things just happen. Now the shoes on the other foot. I am proud and honored to be putting togather this tourney for such a wonderful cause with ALL proceeds going to the special olympics, I just need some help.
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4 Responses
2.2.2010
Best Answer – Chosen by Voters Hosting a charity golf tournament can be extremely difficult, but very rewarding. I used to volunteer for a charity golf tournament that my friend ran and we had a blast, but it was a ton of work. The link covers many of the important points of running a charity tournament.Good luck and have fun! Source(s): http://www.dojiggy.com/app/golf_tourname…
2.2.2010
Organizing a charity golf outing is a lot of fun, and a good chunk of work. A couple of tips, and points of interest, for the organizing:1. Pick a good date. Friday afternoons work real well. Surprisingly, weekend dates don't work as well.2. Sit down with the pro and the kitchen manager and work out the day's schedule. Figure out what to offer for lunch and dinner, if appropriate. Ask what the usual course benefits are for an outing – discounts, etc.3. Your organization will likely have two mailing lists: likely donors, and likely participants. Do different flyers to each group, and mail them out.4. Sponsor everything you can. Sponsorships are, in essence, free money – they are how outings make the big bucks. Put together a committee, and hit up the car dealerships, stores, you name it – and make'em feel guilty. Make up a sponsorship list, with prices, mail it out and follow it up – Active hole sponsors, passive hole sponsors, lunch sponsor, dinner sponsor/main sponsor, beer cart sponsor, dinner keg sponsor, cart sponsors, long drive sponsor, closest to pin sponsor, long putt sponsor, etc. – basically, if you can stick a sign on it, it is sponsorable.And make sure someone is following through on the sponsorships, and that the signage is up and the sponsor is happy. One dinner I was thanking sponsors, who after the speech asked "Where was the beer cart I sponsored?" Little did I know that the course only sent out one beer cart, when we had two beer cart sponsors. There I was, sunburnt to a crisp, raging with no one else caring or knowing it was a problem. But next year there is a sponsor who is going to tell you to get lost.And remember, only you know when something is horribly out of whack. The guys out having a good time playing and drinking never know about the missed sponsor, or an administrative snafu. Just relax and get over it. Golf outings, once the shotgun fires, run themselves.
2.2.2010
Look into http://www.profundwest.com. I played golf with one of their employees and was impressed with their service.
2.2.2010
I have put together hundreds of tournaments and helped to create the most successful charity golf tournament in Vietnam, "Swing For Life". We have raised over $550,000 for worthwhile children's charities and the Red Cross during the last six years. Not bad for a tiny market.You're in for a lot of work and I suggest you begin by discussing the event with the PGA Professional at the club where you plan to host it as he has been trained to organise such events.Secondly, put together a good team to look for sponsors. Try to get a big main sponsor. Offer to name the event after his company, i.e., "Joe Blow Chevrolet Charity Golf Tournament". You will need a few big co-sponsors and a lot of little ones.You will want to get as much of the event sponsored as you can to minimise expenses. You can negotiate with the hotel to sponsor the awards dinner and for the ballroom. You can negotiate with the club for the green fees, etc. Hit the beverage distributors in your area for free drinks both on course and at the dinner.Try to get the local TV and radio station to promote the event. If there's media coverage, it increases the value to the sponsor and you can hit them up for more.Have no shame when it comes to putting the bite on sponsors. Keep the kids in mind when you attack. They're worth all the begging, convincing and even strong-arming that you will have to do.The Rules of Golf limit the value of prizes you can offer, so you're going to make your money from corporate donations from the sponsors, advertising on each tee box, entry fees and, most importantly from the Charity Auction at the awards dinner.There's so much that goes into these events that answering you completely here is impossible.But first, talk to the Pro at the host club first and best of luck to you.